Special Notice

The United Nations Stabilization MINUSTAH invites all interested and qualified candidates to apply for the announced job opening. All interested candidates should submit their Personal History Profile (PHP) and copies of their educational diploma/certificates and employment records to Recruitment & Career Development Unit (RCDU) via email at minustah-recruitment@un.org.  Blank PHP and supplementary sheets are available at the MINUSTAH Bulletin Board for Internal Candidates and at the MINUSTAH website (http://minustah.unmissions.org/recrutement) for external candidates.  Attachments/file size bigger than 10 MB should be sent in batches.

For ease of reference, please include the job opening number indicated above in the subject of your e-mail.

Organization Setting and Reporting Line

This position is located within the Supply Section / Fuel Unit. The Fuel Assistant reports directly to the Chief Fuel Unit.

Responsibilities: Within the limits of delegated authority, the Fuel Assistant is responsible for fuel operations, tracking, monitoring, reporting and maintaining records for fuel distributions. The duties of the staff include but not limited to the following: 

Draft, discuss and implement the Mission Fuel Plan and Fuel Unit’s work plan;

Ensure that fuel operations are conducted according to the contract terms, the “Fuel Operations Manual” guidelines, SOPs and wastes are managed according to the contract’s terms, the international environmental and safety standards;

Draft and implement the fuel quality assurance program and take remedial actions for contract or fuel procedures compliance;

Uses Electronic Fuel Management System (EFMS) to monitor fuel usage by vehicles, generators, locations and contingents;

Centralize POL requests and screen the requirements and justification to fit with the operations;

Ensure that requests are processed and quantities are issued in respect to the entitlements;

Authorize the requests, validate and raise the Tasks Order and submit to the contractor for issuances;

Ensure the fuel reserves are maintained at the maximum mandatory level, inspect and certify strategic and local fuel reserve stock and operational stock are adequate to sustain at least 10 days operation mission wide;

Oversee fuel operations and ensure customers are satisfied and served in timely manner;

Collaborate in conception of the mission fuel management system for monitoring the POL transactions;

Ensure that mission’s senior management is kept up to date with mission fuel stock holdings;

Oversee daily operations of the fuel supplier and address issues in a timely manner;

Draft the daily, weekly, monthly and fact sheets reports and timely submit to the Chief Unit for review;

Perform other tasks given by the Chief Fuel Unit.

Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork:  - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education: High school diploma is required. Training in fuel operations/handling and quality control is desirable.

Work Experience: A minimum of four (4) years’ experience in fuel related function, supply or related area is required. Experience in Fuel operations in the field, fuel equipment maintenance, repair, installation, fuel handling procedures, basic knowledge of fuel Supply chain; basic knowledge in fuel contract management and experience in field missions embedded with support to military camps is an asset. 

Languages:  English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written French and English is required.