ONU
Nations Unies Maintien de la paix
Human Resources Assistant, GL-5
Port-au-Prince
MINUSTAH-NJO-2017-007
Special Notice
The United Nations Stabilization MINUSTAH invites all interested and qualified candidates to apply for the announced job opening. All interested candidates should submit their Personal History Profile (PHP) and copies of their educational diploma/certificates and employment records to Recruitment & Career Development Unit (RCDU) via email at minustah-recruitment@un.org. Blank PHP and supplementary sheets are available at the MINUSTAH Bulletin Board for Internal Candidates and at the MINUSTAH website (http://minustah.unmissions.org/recrutement) for external candidates. Attachments/file size bigger than 10 MB should be sent in batches.
For ease of reference, please include the job opening number indicated above in the subject of your e-mail.
Organizational Setting and Reporting Relationships:
This position is located within the Benefits and Entitlements Unit of the Human Resources Section of the United Nations Stabilization Mission in Haiti (MINUSTAH). The incumbent will report directly to the Chief of the Unit.
Responsibilities:
RECRUITMENT AND PLACEMENT
- Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with GJP
- Assists with the review of applicants to ensure that candidates meet eligibility criteria, including requirements stated in the job openings
- Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities;
- Initiates and prepares offer of appointment, including statement of emoluments, for review by the human resources officer;
- Assists with the scheduling and coordination of assessment of candidates, including written assessments; competitive recruitment examinations and competency based interviews;
- Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters;
- Advises staff and selected candidates on visa procedures and requirements.
ADMINISTRATION OF ENTITLEMENTS
- Advises staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;
- Reviews and maintains time and attendance records of staff, processing leave requests, liaising with sections and staff in cases of discrepancies;
- Reviews and processes entitlements and benefits related actions in HRIS and ERP;
- Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments;
- Conducts research and prepares written responses to queries related to HR matters.
PERFORMANCE MANAGEMENT AND STAFF DEVELOPMENT
- Assists with guiding staff on performance management and staff development, monitoring compliance as required;
- Assists in the development of career development programme to support staff members career needs,
- Assists in the organization and conduct of training course and workshops in consultation and coordination with Training Units;
- Researches on the specific career needs of staff and make appropriate recommendations and staff development plans in line with the HR work-plan;
- Assists with the development and conducting courses related to general and human resources management needs.
OTHERS
- Assists with the monitoring of staff related costs and expenditures in ERP and alerts the supervisor on any projected shortfall;
- Ensures post management is conducted in line with established standard procedures and that managers and staff are adequately advised and briefed on post related actions;
- Undertakes research on a range of HR related issues and prepares notes / reports;
- Assists with the compilation and preparation of statistical reports on HR related areas;
- Conducts exit interviews for separating staff and assists him/her in final arrangements;
- Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval , a variety of correspondence and other communications;
- Initiates required actions with regard to various HR related matters;
- Assists with reviewing and processing requests for classification, advising and answering queries on classification procedures and processes;
- Assists in providing documentation and background materials relating to classification;
- Trains and provides supervision to new and lower-level staff in the unit.
- Perform other duties as required.
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COMPETENCIES
PROFESSIONALISM Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
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