Special Notice

The United Nations Stabilization MINUSTAH invites all interested and qualified candidates to apply for the announced job opening. All interested candidates should submit their Personal History Profile (PHP) and copies of their educational diploma/certificates and employment records to Recruitment & Career Development Unit (RCDU) via email at minustah-recruitment@un.org.  Blank PHP and supplementary sheets are available at the MINUSTAH Bulletin Board for Internal Candidates and at the MINUSTAH website (http://minustah.unmissions.org/recrutement) for external candidates.  Attachments/file size bigger than 10 MB should be sent in batches.

For ease of reference, please include the job opening number indicated above in the subject of your e-mail.

Organization Setting and Reporting Line

This position is located in the Operations Unit of the Joint Logistics Operations Center (JLOC) of the United Nations Stabilization Mission in Haiti (MINUSTAH) in Port-au-Prince.  The Logistics Assistant at this level reports to the Logistics Officer as the First Reporting Officer (FRO) and the Chief Operations Unit as Second Reporting Officer (SRO). 

Responsibilities

Within delegated authority, the Logistics Assistant will be responsible for the following duties:  (These duties are generic and may not be carried out by all Logistics Assistants.) 

Assists the senior staff with the implementation of logistics plans and other activities, including redeployment/drawdown/relocation of contingents and formed police units.

Assists the senior staff in providing effective and timely support to all clients (Military, Police, Self-Accounting Units and other Sections.)

Provides support for the effective execution of logistics plans in view of various operations (e.g. elections, troop rotation, office closures, special projects) when required;

Compiles activities weekly and monthly activities reports for further submission and review of the supervisor.

Assists with the weekly coordination meeting by preparing agenda points and compiling inputs from the participants: ISS Sections, Military, Police, Security, Environmental Unit and all other involved.

Assist in the coordination of Government of Haiti project execution, sponsored by Substantive components.

Stores and maintains important documents, electronic files and data in shared drive and designated folders.

Provides support to other Units and Cells in the execution of tasks, as requested by the supervisor.

The work requires extensive interaction with JLOC clients/stakeholders and it will be based in an integrated setting composed of civilian, military and police personnel in the Logistics Operations Unit.

Competencies

Professionalism:  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping other informed.

Planning & Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation:  Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education:  High School diploma is required.

Work Experience:   A minimum of four (4) years of relevant and/or combined experience in administration, support services and logistics related area is required.

Languages:  English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written French and English are required.

Other: Proficiency in Microsoft Word and Excel is desirable.