Human Resources Section invites all interested and qualified candidates to apply for the announced position. All interested candidates should submit their applications (Personal History Profile - P11 and/or CVs) and copies of their educational certificates to Recruitment Unit/Personnel Section via email: minustah-recruitment@un.org. 

Please include also the job opening number of the above position in your e-mail application. Acknowledgment will be sent to short listed candidates only.

Organization Setting and Reporting Line

This position is located in the Operations Unit of the Joint Logistics Operations Center (JLOC) of the United Nations Stabilization Mission in Haiti (MINUSTAH.  The Logistics Assistant at this level reports to the Administrative or Logistics Officer as the First Reporting Officer (FRO) and the Chief Operations Unit as Second Reporting Officer (SRO). 

Responsibilities:

Within delegated authority, the Logistics Assistant at this level will be responsible for the following duties:

(These duties are generic and may not be performed by all Senior Logistics Assistants.) 

• Provides logistics support to ongoing field operations to all categories of UN personnel (civilian, military, formed police units and United Nations Police);
• Assists the Head of the Unit in identifying and mobilizing resources in support of the implementation of Mission project work;
• Monitors logistics movements and material distribution to the area of responsibility and reports on delivery in accordance with requirements.
• Liaises with the Regional Hubs on logistic matters, such as transportation, communications, air movements and procurements.
• Provides support to ISS staff in their delivery of services through follow up actions with the Regional Hub on critical requirements with implication for Sub-office operations;
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Assists in the implementation of the Quick Impact Project (QIPs) by facilitating engineering technical advice to the QIPs Approval Committee on project proposals that are engineering-related.
• Monitors and reports on emergency commodities and disaster preparedness and provides updates on stock levels, shelf life and replenishment.
• Initiates requisitions for the replenishment of supply items in support of civilian personnel and UNPOL.
• Acts as primary focal point for the production of sub-office report on general supply operations
• Undertakes action related to the administration of human resource activities. (e.g. attendance monitoring, performance appraisal)
• Assists the Unit in providing information on staffing for inclusion in Section staffing database.
• Manages imprest fund/petty cash in support of office business processes and provides resources for office work programmes.
• Reports on imprest fund/petty cash expenditures on a regular basis as necessary and keeps all supporting documents/records of transactions.
• Ensures full compliance with the financial rules and regulations regarding the management of imprest fund/petty cash

The work requires extensive interaction with JLOC clients and stakeholders and it will be based in an integrated setting composed of civilian, military, police logistics officers, United Nations Police, UN agencies and National Contractors.

Competencies:

Professionalism: - Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensures the equal participation of women and men in all areas of work.

Accountability: - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning & Organizing: - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Team Work: - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education: - High School diploma is required. An associate degree or first degree in administration, logistics, supply chain management, engineering or other related fields will serve as an added advantage. Proficiency in Microsoft Word, Excel and PowerPoint is required.

Work Experience: - A minimum of seven (7) years of work experience in logistics, supply management, contracts administration, engineering or related area is required.

Languages:  - English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written French and English are required. Knowledge of another official United Nations language is an advantage.

Other: - A valid driver’s license is required.