Movement Control Assistant, GL-4

Port-au-Prince

MINUSTAH-NJO-2017-005

Special Notice

The United Nations Stabilization MINUSTAH invites all interested and qualified candidates to apply for the announced job opening. All interested candidates should submit their Personal History Profile (PHP) and copies of their educational diploma/certificates and employment records to Recruitment & Career Development Unit (RCDU) via email at minustah-recruitment@un.org.  Blank PHP and supplementary sheets are available at the MINUSTAH Bulletin Board for Internal Candidates and at the MINUSTAH website (http://minustah.unmissions.org/recrutement) for external candidates.  Attachments/file size bigger than 14 MB   should be zipped or sent in batches.

For ease of reference, please include the job opening number indicated above in the subject of your e-mail.

Due to volume of applications being received, acknowledgment will be sent to short-listed candidates only.

Org. Setting and Reporting

This position is located in the Air Movements Unit, Movement Control Section of the United Nations Stabilization Mission in Haiti (MINUSTAH), Port au Prince, Haiti. The incumbent reports to and is under the direct supervision of the Head, Air Movements Unit and will be responsible for the following:

Responsibilities

• Receives and registers cargo movement requests for air/ground transportation.
• Receives supplies from different sections, arranges for transportation and follows-up from delivery to destination.
• Completes cargo manifests and other documentation.
• Arrange customs clearance and related documentation.
• Lifts and carries cargo as required, and ensures cargo (including dangerous cargo) is loaded in accordance with International Regulations.
• Inform appropriate consignees on delivery of items.
• Boards and deplanes passengers, while remaining aware of safety procedures standards with respect to aircraft refueling, use of cell phones and approaching aircraft.
• Checks-in passengers to include manifest confirmation/amendments, baggage identification and weighing, distribution of boarding passes.
• Assist with airfield and air terminal security by ensuring that all passenger baggage or property are scanned and accounted for at the time of check-in, the air passengers remain in designated areas while at the air terminal and all incidents or potential safety or security matters are reported in a timely manner.
• Fulfil the duties of a passenger baggage handler by retrieving or placing passenger baggage on aircraft, assists in the transfer of baggage to the terminal area, and follows-up on misplaced or damage of baggage.
• Prepares and process monthly attendance records, MOPs/Waivers, leave request, F.10 claims, e-job supply request and other documentation as required.
• Prepares, compiles and maintains the monthly detachment passenger and cargo statistics related to air/ground movements.
• Tracks and traces mission cargo and baggage.
• Drives vehicles at the airfield in keeping with appropriate licenses.
• Prepares, processes and follows-up on administrative arrangements with respect to staff official travel.
• Maintains Unit flies as required (both in hard and soft copies), administrative instruction and other related documentation.
• Provides general office support services such as drafting routine correspondence and the distribution to various officials
• Perform others duties as and when required by the supervisor.

Competencies

Professionalism:  Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:  Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education High School diploma or equivalent is required. Valid national driving license is required. Computer literacy in word processing, spreadsheets and database.

Work Experience A minimum of three (3) years of progressively responsible experience in movement control related services or general experience in the field of transport, travel related or logistic fields or administration. Experience with UN/NGO or other International bodies is an added asset.

Languages   English and French are the working languages of the United Nations Secretariat.  Fluency in French and English, (both oral and written) is required. Knowledge of Spanish is desirable.