Human Resources Section invites all interested and qualified candidates to apply for the announced position.  All interested candidates should submit their applications (Personal History Profile - P11 and/or CVs) and copies of educational certificates to Recruitment Unit/Human Resources Section via email:  minustah-recruitment@un.org

Please include the job opening number of the above position in your e-mail application.  Acknowledgment will be sent to short listed candidates only.

Org. Setting and Reporting

This position is located in the Procurement Section of the United Nations Stabilization Mission in Haiti. Under the overall supervision of the Chief Procurement Officer, the Procurement Officer will report to the Procurement Unit Chief.

Responsibilities:

 Within the delegation of procurement authority, the incumbent will be responsible for the following duties:

• Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g. conservancy, sale of written-off items, catering  and cafeteria services, lease of properties, rental of various equipment, purchase of various building materials, construction services, office supplies, furniture, etc.), taking into account local economic situation, market conditions etc.

• Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.

• Prepare/oversee preparation and distribution of invitations to bid and manage/conduct all aspects of bid/proposal evaluations; formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects. 

• Establish and maintain work program and schedule for ongoing contracts and newly-planned ones.

• Participate in negotiations with senior buyers; within the limits of procurement delegated authority sign purchase orders, and, in cases where the amount exceeds authorized signature authority review and clear purchase orders for signature by authorized official, and where required prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.

• Conduct market research to keep abreast of market developments, research and analyze statistical data and market reports on the world commodity situation in general in Haiti and the neighboring countries in particular, production patterns and availability of good and services.

• Oversee adherence to contractual agreements including contract dispute resolution, recommends amendments and extensions of contract, and advise concerned parties on contractual rights and obligations.

• Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

• Provide guidance to, and may supervise, new/ junior staff.

• Perform any other related duties as required by the Chief Procurement Officer or the Unit Chiefs.
   

Competencies

Professionalism:  Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced University degree (Master) in Business Administration, Public Administration, Commerce, Engineering, Law or related field is required.  A first-level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.  Additional study or training in accounting, or a recognized qualification in procurement (i.e. CIPS) is desirable.

Work Experience

A minimum of two (2) years of relevant and/or progressively responsible experience in high volume procurement, contract management or logistics operations, in a humanitarian environment, private large industry and/or government or international organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.  For the advertised position, fluency in oral and written in English is required.  Knowledge in French is desirable.