Job Title & Level:

Department/Office:

Location:

Posting Period:

VACANCY ANNOUNCEMENT:

UNITED NATIONS CORE VALUES: INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY

Human Resources Section invites all interested and qualified candidates to apply for the announced position. All interested candidates should submit their applications (Personal History Profile - P11 and/or CVs) and copies of their educational certificates to Recruitment Unit via email: minustah-recruitment@un.org.

Please include the job opening number of the above position in your e-mail application. Acknowledgment will be sent to short listed candidates only.

Under the general direction of the Chief Transport Officer and the direct supervision of the immediate supervisor, the Transport Assistant is expected to perform some or all of the following administrative duties:

Responsibilities:

With delegated authority, the Transport Stores Assistant will carry out the following duties under Stores and Inventory Unit: Assist in handling, codification and database update for expendable transport assets; Assist in ensuring that the Bi-annual physical inventory of expendable transport assets is conducted accordance with the established procedures and deadlines; Assist in ensuring that all related records are maintained for expandable transport assets, including all entries for Galileo database; Assist in preparing Business Objects Reports; Assist in raising of shopping carts, low value acquisitions and service entry sheets for both goods and services. Provide assistance in ensuring write-off cases are processed in accordance with the established procedures and deadlines; Assist in collating  and preparing draft report for evaluation of vendor’s bids; Assist in the provision of unit’s input for statistical report on weekly  and monthly basis; Assists in ensuring all records/cases related to acquisition of goods/services and related Stores Unit documents are properly maintained and reports monitoring are regularly updated; Assist in performing other related duties as required.

Competencies

Professionalism:  Ability to analyze the tactical elements of vehicular support to clients: familiarity with rules and regulations related to UN Owned Equipment (UNOE); awareness of procedures related to fleet maintenance. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for all areas of work.

Planning & Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork:  Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position Shares credit for team accomplishments and accepts joint responsibility for team shortcoming.

Education: High school diploma is required. Technical or vocational certificate in administration, transportation, logistics or other related fields is desirable. A valid driver’s license is required.

Work Experience: A minimum of four (4) years progressively responsible relevant experience in multimodal transportation or a related area is required. Knowledge of Galileo database, Business Object and UMOJA (or SAP Database system) is an advantage.

Languages:  English and French are the working languages of the United Nations Secretariat.  For the position advertised, fluency in oral and written English is required, French is desirable.