Welfare Clerk IC 3 (2 positions)

Job Title & Level:

WELFARE CLERK  - IC 3 (2 positions)

Department/Office:

WELFARE SECTION

Location:

PORT-AU-PRINCE

Posting Period:

18 April – 24 April 2017

Job Opening Number:

MINUSTAH-CIC-012-2017

 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 

 

Special Notice

 

The United Nations Stabilization MINUSTAH invites all interested and qualified candidates to apply for the announced job opening. All interested candidates should submit their Personal History Profile (PHP) and copies of their educational diploma/certificates and employment records to Recruitment & Career Development Unit (RCDU) via email at minustah-recruitment@un.org.  Blank PHP and supplementary sheets are available at the MINUSTAH Bulletin Board for Internal Candidates and at the MINUSTAH website (http://minustah.unmissions.org/offres-demploi) for external candidates.  Attachments/file size bigger than 10 MB should be sent in batches.

 

For ease of reference, please include the job opening number indicated above in the subject of your e-mail.

 

This is an individual Contract (IC) position

 

Organizational Setting and Reporting Relationships:

 

These positions are located in Staff Counseling & Welfare Unit across MINUSTAH.  The incumbent reports to the Staff Welfare Assistant.

 

Responsibilities:

 

Within limits of delegated authority, the Welfare Clerk at this level may be responsible for the following duties:  

  • Provides general office support services to help ensure the smooth functioning of the Welfare Centre.
  • Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
  • Assist the supervisor in coordinating regular social and recreational activities.
  • Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
  • Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required.
  • Receives phone call and visitors, and responds to routine inquiries and information requests, including drafting routine written responses. Provide client assistance and guidance.
  • Maintains files (both paper and electronic) and databases for work unit.
  • Performs basic data entry and extraction functions.
  • Photocopies a variety of documents and other materials.
  • Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
  • Delivers urgent mail/messages.
  • Performs other duties, as assigned.

 

 

Competencies

  • Professionalism –Knowledge of general office and administrative support.  Knowledge of administrative policies, processes and procedures.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning & Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology

 

 

EDUCATI

 
 

High school diploma or equivalent.
 

 
 

WORK EXPERIENCE
 

Two (2) years of experience in general office support or related area is desirable.

 

 
 

LANGUAGE

English and French are the working languages of the United Nations.  For the post advertised, fluency in oral and written French is required and knowledge of English is desirable.

 

 

 

 

 
Application period:
18 avr 2017 - 25 avr 2017